PROJECT preparation

Preparing your project may seem like a complex process, but Tellus is here to make it easier for you. We don’t just look after everything when you get here, we are there to help you before you even arrive.

Firstly, you will get a dedicated co-ordinator who speaks your language and using their knowledge and experience, can take care of all the administration and initial paperwork. They will be able to tell you exactly how the process works and offer advice on the details of the project, helping you compile a checklist to ensure you have met all the necessary requirements.

With the contract signed, we will then stay in regular contact with you throughout the project cycle. At Tellus we make sure you never feel like you are on your own.

Before the Erasmus+ deadline...

  • Contact Tellus to discuss your requirements
  • February 2016 deadline - we will help you submit the application form before the deadline

After the Erasmus+ deadline…

  • Contact Tellus and finalise project details
  • Sign contract - at least 12 weeks before the mobility of the participants
  • Process invoice - invoices are to be paid at least 4 weeks before the participants’ arrival


You are about to embark on a real life enhancing experience in a new country and we want to make sure everything goes according to plan.

Registration is a key part of our process as it important we have all the necessary information on our participants.

Completing the registration couldn’t be easier and you can do it online. Please take your time completing it; it is vital that the information you provide is accurate. It includes personal details such as health issues and allergies, as well as work placement preferences.

Why is this information so vital? We use it to make sure we find the most suitable host family for your stay and to perfectly match your work requirements and wishes with the most appropriate employer. It’s about making sure you have a wonderful experience too!

Registration: 12 weeks before arrival...

  • Register your participants - our registration team will send to you an easy to complete Excel spreadsheet where you can register your participants’ special requirements (food, diet, medical status, etc.)
  • Send additional documents - please send Tellus any additional requested documents e.g. police checks or insurance
  • Confirm flight details with Tellus

Preparation: 3 weeks before arrival…

  • Complete the Europass Certificate - and send it to us at least 3 weeks before the departure date
  • Prepare the participants for their trip – provide general details about the trip, about the type of training programme, about the country, etc.
  • Elaborate the Learning Agreements - please send them to us at least 2 weeks before arrival date


You may be in a different country – but we make sure we do everything we can to make it feel just like home. We want you to enjoy every minute of your time with us and an important part of that is making sure you always feel safe.

Our dedicated student services and work placement team will do just that. We will regularly visit you in your work placement to check on progress and ensure you are happy with your host family, as well as helping you with local travel. Whatever you require or want to know, we will do everything we can to help you – 24/7 via our emergency contact number.

It’s not all about work either – we have a great programme of afternoon social activities and excursions for you to enjoy during your stay. After all, this experience is about having fun too!

  • We will take care of your participants 24/7
  • Our team will visit all participants in their work placement to monitor their progress
  • If you’re accompanying your group we will arrange monitoring visits for you in the first 10 days of work placements

After mobility

With your placement complete, you will return home with a special certificate, a permanent reminder of your stay with us, but more importantly it’s a record of what you have achieved, the skills and knowledge you have acquired during the project. It’s a certificate that could make a real difference in your future career.

We stay in touch too, not just to complete the important parts of the process, like evaluating the success of the project and ensuring you have all the required documentation. We don’t see this as the end…it could be just the beginning of many more projects.

We would like to stay in touch…if you want to.

  • Complete feedback form -please fill in our feedback form and hand it to our team
  • Complete the dissemination article - please complete the dissemination article, attach pictures from the mobility and send them to us for our records
  • Share your participants’ experience with your partners and community - please spread the good news about your positive experience with Tellus
  • Stay in contact – please call us to continue the cooperation for the following deadline
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